Community Room Rental Application

  • Guidelines

  • This form must be completely in its entirety and must be submitted for approval. A signed copy authorizing the use of the Community Room will be returned to the requesting party. Fees and the application must be on file five (5) business days prior to the event. “Resident” is defined as a person, group, or company having a Village of Mukwonago address.

  • Eligibility

  • Meeting rooms are available for use by:
    • Village of Mukwonago sponsored activities.
    • Civic groups which are Village of Mukwonago oriented and whose efforts are directed to the civic welfare of the community.
    • Non-profit groups. Non-profit groups are those designated by the State of Wisconsin as having a tax-exempt status.
    • Profits groups who pay the rental fee.
    • Residents and non-residents for private events.
    Village of Mukwonago municipal employees may meet and use the room for employee related purposes. Village of Mukwonago municipal employees are subject to the same guidelines as the general public for the use of the room. Use of rooms for the purpose of individual or joint solicitations for funds, sales of merchandise, seeking of gifts or requests, etc. for the purpose of profit will be assessed the rental fee.
    The following groups are not subject to rental rates:
    • Village of Mukwonago sponsored activities.
    • Civic groups which are Village of Mukwonago oriented and whose efforts are directed to the civic welfare of the community.
    • Non-profit groups. Non-profit groups are those designated by the U.S. Internal Revenue Service or State of Wisconsin as having a tax-exempt status – no charge, unless the event is a fundraiser.

  • Deposit Requirements

  • The applicant is required to submit to the Village Clerk-Treasurer’s Office a cleaning/damage deposit (amount listed on page 1) each scheduled day of the event (or portion thereof) 5 business days prior to the starting date of the event. That deposit shall be refunded to the applicant, if, upon inspection, all is in order, or a prorated portion thereof as may be necessary to reimburse the Village for loss or cleaning costs. The Village reserves the right to retain the entire deposit if cleanup is not completed satisfactorily in the time frame as specified in the permit. Unless otherwise stated in the permit, the applicant shall be fully responsible for all necessary cleanup associated with the permitted event to be completed within 12 hours after the conclusion of the event.

  • Termination of an Event

  • The Village reserves the right to shut down an event that is in progress if it is deemed to be a public safety hazard by the Police Department, Fire Department, and/or there is a violation of Village Ordinances, State Statutes or the terms of the applicant’s permit. The Village Administrator and/or his/her designee may revoke an approved community room use permit if the applicant fails to comply in good faith with the provisions of the permit prior to the event date.
  • Date Format: MM slash DD slash YYYY

  • Fees

    (choose all that apply)
  • Price: $65.00 Quantity:
  • Price: $130.00 Quantity:
  • (Friday evening-Sunday, events up to four hours)
    Price: $100.00 Quantity:
  • (Friday evening-Sunday, events up to four hours)
    Price: $200.00 Quantity:
  • (More than four hours on Saturday or Sunday)
    Price: $150.00 Quantity:
  • (More than four hours on Saturday or Sunday)
    Price: $300.00 Quantity:
  • $0.00
  • Recurrent weekday events by the same group - Rate to be determined by Clerk's Office
    Civic Group/Not-for-profit Group - No Fee

  • Deposit

    (choose all that apply)
  • Price: $75.00
    Quantity:
  • Price: $200.00
    Quantity:
  • Price: $100.00
    Quantity:
  • Price: $10.00
    Quantity:

  • Applicant Information

  • Organization Information

  • Rental Information

  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY
  • :
  • :
  • Please enter a number less than or equal to 131.
    NOTE: The room capacity is 131 people with chairs only, 65 people with chairs and tables
  • If yes, temporary Class B beer and/or wine (picnic) and operator (bartender) licenses may be necessary under separate application.
    If yes, please describe below.


  • Click here to download a copy of the Village of Mukwonago Community Room Usage Policy & the Community Room Checklist


  • Certification

  • By signing this form, the applicant certifies authorization to act on behalf of their organization, and hereby agrees to hold the Village, its officers, agents, employees, and contractors harmless against all claims, liability, loss, damage or expense (including but not limited to actual attorney fees) incurred by the Village for any damage or injury to person or property caused by or resulting directly or indirectly from the activities for which the permit is granted. Any change to coverage requires Village approval.
  • Date Format: MM slash DD slash YYYY